We have gathered some frequently asked questions and hope you will find them helpful
Please also see General Terms & Conditions
Where do I find the entry forms and can they be downloaded?
These can be found on the appropriate home web page, e.g. Dance, and can be downloaded and submitted either as hard copy or online.
If you cannot find your downloads, check in your download folder
What do I do if I am unable to download the necessary documents?
Contact the Section Secretary and request hard copies of the documents that you would like to have.
How do I find the fees?
Fees are stated by each class or section in the syllabus
Can I make an online entry?
Entry forms may be downloaded and submitted online by email provided the fees are received in the Festival's bank account at the time of entry or a cheque is sent to the appropriate section secretary (See below) . No telephone or text entries permissible. It is helpful if the official forms are used
How do I pay the fees?
Cheques (with name of performer on reverse) should be sent to the appropriate Section Secretary and made payable to Richmond upon Thames Performing Arts Festival, or online to Richmond upon Thames Performing Arts Festival, sort code 602203: a/c no. 05016010. (PLEASE ADD REFERENCE APPROPRIATE SECTION) Unless fees are received, entries will not be accepted.
How is my data held?
When will the timetable be available?
Timetabling depends on the number and spread of entries and cannot be arranged until entries for that section have closed. They will be published on the website as soon as available . Please send a stamped addressed envelope to the appropriate section secretary if postal notification of timetable is required.
Can I request a specific date/time for my class?
Details of unavailability on a specific date may be notified at the time of entry. Festival organisers try to accommodate musical, dance or drama commitments but this cannot be guaranteed. Entry fees are not refundable and performers are advised to keep all the session dates given in the syllabus free.
What if I am late and miss the start of my class?
Performers are advised to arrive at least 15 minutes before the advertised time of the class. Performers who arrive late will be given the opportunity to perform at the end of the class provided that adjudication has not already begun.
How do I reach the venues and is there car parking?
Full information is given on this site – see Venues
What date is the age taken from?
Dance : September lst 2018
Speech & Drama by School Year at time of entry.
Piano, Vocal & Instrumental : January 1st 2019
Can I exceed the Time Limit?
Time limits are given by each class and must be observed. Performances which exceed the time limit will be adjudicated but are not eligible for a first prize or may be stopped by the organizers or adjudicators if the time limit is grossly exceeded
Will the adjudicator accept a photocopy of my music?
When a work is selected from a publication containing several different works which are not published separately, a photocopy may be made for the use of the adjudicator, provided that the competitor or participant has already purchased his/her own copy. The photocopy will be retained and destroyed by the Section Secretary immediately after the event. It is illegal to photocopy (or copy by other means) works which are copyright, without the permission of the copyright holder.
Do I need to provide my own accompanist?
An accompanist is provided for the Vocal classes only and must be booked on the Entry form. Instrumentalists requiring an accompanist will need to make their own arrangements. Suggestions for suitable accompanists will be found in the relevant syllabus.
Are my parents/guardians allowed to photograph or video my performance?
The use of cameras (video, still, phone, tablets) and other recording equipment is not permitted due to copyright and Child Safe Guarding issues, especially during the performances. Some authorised photography may be allowed during the presentations by Festival officials. Where parents/guardians/carers do not wish photos to be taken at all, then the responsible adult attending should ensure that their child/pupil/vulnerable adult is not included in official authorised photos.
RuTPAF understands that it is very important that it protects the privacy of submitted information and it will be stored securely in accordance with the new DGPR regulations. RuTPAF will only use the data for the administrative needs of organising a large competitive Festival including information about the syllabus, dates, adjudicators, timetabling and programming, Gift Aid (where applicable) and forthcoming events which are connected to the Festival. RuTPAF will never share contact details with third parties. The information will only be used to inform about matters relating to the Festival. RuTPAF will not supply data to anyone else (unless legally obliged to do so) RuTPAF will not hold data longer than is needed to fulfil its purposes. RuTPAF acknowledges the rights of teachers, performers and parents of those under 16 to see the data that is held by the Festival in order to correct errors, to have data deleted from records and/or to complain to the authorities if data is believed to be misused. RuTPAF data is held by The Patrons' Secretary who maintains a list of patrons. Festival Section Secretaries for Dance, Instrumental, Piano, Speech and Drama and Vocal. They collect, use and store contact details of: all those who have applied to take part in the activities of the Festival and all those who have agreed to act as stewards at Festival events